Workforce overview
Know who is in, at every site
Headcount, locations and attendance by site, with the sync status of the attendance agent at each location.
- Attendance by location
- Live health of each site’s device agent
- Upcoming birthdays
HRMS & payroll · Factories, production companies, software firms, collection agencies
Every shift, every payslip, on time.
Biometric attendance, shifts, leave and statutory payroll for teams across every site.
- PF, ESI, PT and TDS calculated in payroll
- Payslips to employees’ phones
- Support on WhatsApp
Why switch
What changes from day one
- 01
Before: Month-end payroll takes days of spreadsheet work
After: Attendance and overtime flow straight into the payroll run
- 02
Before: Statutory deductions get calculated by hand
After: PF, ESI, PT and TDS worked out in the same run
- 03
Before: Late marks and permissions tracked by hand
After: Late and permission policies applied automatically to biometric punches
Modules
Everything in XendOps
Turn on what you need today and add the rest as you grow.
Attendance & timesheets
Punches from biometric devices flow in, with a timesheet for every employee and site.
Shifts & policies
Shifts with half-day, overtime and overnight rules, plus late and permission policies.
Leave management
Leave cycles, carry-over, prorata and sandwich rules, with approvals.
Payroll with EPF/ESI/PT/TDS
Payruns by location with statutory deductions and the Old or New tax regime.
Bulk salary changes
Add or remove pay components by department, designation or employee.
Approvals
Leave, regularization and shift approvals in one inbox, on web and mobile.
WhatsApp, SMS & email
Send messages to employees from templates, with a live preview.
Employee portal & app
Payslips, leave, timesheets and approvals on the web and the mobile app.
Attendance & timesheets
Punches in, timesheets out
Biometric devices are registered to each location and an on-site agent syncs every punch. Each employee gets a timesheet, with regularization when a punch is missed.
- Devices registered per location by serial number
- Timesheet tracker for every employee
- Regularization and shift regularization requests
Attendance › Timesheet tracker
Timesheet · Mon 9 Nov
Search…
All sitesUnit IUnit IIWarehouse
| Employee | Shift | In | Out | Hours | Status |
|---|---|---|---|---|---|
| Arjun Mehta | General | 08:52 | 18:04 | 9h 12m | Present |
| Priya Nair | General | 09:21 | 18:10 | 8h 49m | Late |
| Rahul Verma | Night | 21:55 | 06:02 | 8h 07m | Present |
| Deepa S | General | 08:58 | 20:15 | 11h 17m | Overtime 2h |
| Kavitha R | General | 10:30 | 18:00 | 7h 30m | Permission |
| Suresh Babu | General | 09:02 | 13:05 | 4h 03m | Half-day |
| Manoj K | General | — | — | — | Absent |
Shifts & policies
Shift rules that match the factory floor
Plan shifts on a calendar, assign them in bulk and let the rules handle late marks, permissions and overtime.
- Shift calendar and shift assignment
- Late and permission deducted automatically
- Attendance cycle with a freeze date
Attendance › Shift calendar
Week of 9 November
Assign shifts
EmployeeMon 9Tue 10Wed 11Thu 12Fri 13Sat 14Arjun MehtaProductionGeneral09:00–18:00General09:00–18:00General09:00–18:00General09:00–18:00General09:00–18:00Half-day09:00–13:00Rahul VermaProductionNight22:00–06:00Night22:00–06:00Night22:00–06:00Night22:00–06:00Night22:00–06:00Priya NairQualityGeneral09:00–18:00General09:00–18:00LeaveCasualGeneral09:00–18:00General09:00–18:00Half-day09:00–13:00Suresh BabuStoresGeneral09:00–18:00General09:00–18:00General09:00–18:00General09:00–18:00General09:00–18:00General09:00–18:00Deepa SPackingNight22:00–06:00Night22:00–06:00Night22:00–06:00General09:00–18:00General09:00–18:00Kavitha RAdminGeneral09:00–18:00General09:00–18:00General09:00–18:00General09:00–18:00LeaveCasualManoj KProductionNight22:00–06:00Night22:00–06:00General09:00–18:00General09:00–18:00General09:00–18:00General09:00–18:00
Leave management
Leave policies written once, applied every time
Set up each leave type with its cycle and rules. Employees apply from the app and managers approve from theirs.
- Monthly, quarterly or yearly cycles
- Prorata and carry-over
- Paid, unpaid and on-duty leave
Settings › Leave master
Casual leave
Save
Allowance
Cycle
Days per cycle
Leave type
Prorata for new joiners
Carry over unused days
Up to 6 days
Rules
Sandwich rule
Count weekends and holidays between leave days
Max consecutive days
Eligible departments
Payroll
Payroll by location, with statutory deductions in the run
Start a payrun for each location, review every employee’s pay, finalise it and set the pay day. EPF, ESI, PT and income tax are worked out as part of the run.
- Professional tax slabs by location
- Old or New tax regime, with exemptions and cess
- Employee loans recovered from salary
- Your own pay cycle
Payroll › Employee payrun
October payruns
Search…Start payrun
| Location | Employees | Gross | Net pay | Pay day | Stage |
|---|---|---|---|---|---|
| Unit I | 96 | ₹ 21,84,000 | ₹ 19,72,350 | 1 Nov | Paid |
| Unit II | 82 | ₹ 17,46,500 | ₹ 15,80,120 | 1 Nov | Paid |
| Warehouse | 41 | ₹ 7,92,000 | ₹ 7,18,640 | 3 Nov | Finalised |
| Head office | 36 | ₹ 14,40,000 | ₹ 12,61,900 | — | In review |
Salary changes & payslips
Change pay for a hundred people in one go
Add or remove a pay component for a department, a designation or a list of employees, with a date it ends. Then send payslips in the format you prefer.
- Bulk changes by department, designation or employee
- Four payslip templates
- Bank and salary sheets in Excel
Payroll › Compensation › Bulk update
Bulk salary update
Who
Apply by
Department
What
Action
Component
Amount per month
Ends on
People
Permanent, contract and part-time, in one place
Every employee’s job type, designation, location and status, ready for shifts and payroll.
- Full-time, part-time, contract and internship
- Locations, departments and designations
- Holidays by location
Inventory
Purchases and stock, next to your people
Raise purchase requests and orders, receive goods and move stock between locations.
- Purchase requests and orders, with PDFs
- Goods received notes
- Stock transfer and adjustment
Inventory › Goods received
Goods received notes
Search…New GRN
AllUnit IUnit IIWarehouse
| GRN no | Against PO | Vendor | Location | Items | Status |
|---|---|---|---|---|---|
| GRN-1182 | PO-0904 | Acme Safety Gear | Unit I | 120 | Received |
| GRN-1183 | PO-0907 | Northwind Packaging | Warehouse | 2,400 | Received |
| GRN-1184 | PO-0911 | Brightline Tools | Unit II | 36 | Partly received |
| GRN-1185 | PO-0912 | Clearwater Uniforms | Unit I | 180 | Pending |
How it runs
From a punch at the gate to a payslip on the phone
- 1
Punch
The biometric device records the punch and the site agent syncs it.
- 2
Timesheet
Shift rules mark late, permission, half-day and overtime.
- 3
Approvals
Leave and regularization requests are approved on web or mobile.
- 4
Payrun
Payroll runs by location with EPF, ESI, PT and income tax.
- 5
Payslip
Employees see their payslip and compensation in the app.
Portals & apps
HR, managers and employees each get their own view
For HR & payroll
Admin console
Everything for running the workforce.
- Shifts, leave and payroll setup
- Payruns and reports
- Messages to employees on WhatsApp, SMS or email
For employees
Employee portal
Self-service on the web.
- Timesheet and leave
- Late-coming permissions
- Payslips and compensation
For employees & managers
Mobile app
The same, on the phone.
- Attendance log, leave and shifts
- Payslip PDFs and a compensation chart
- Approvals hub and employee directory
Integrations
Works with what XendOps needs
Connections that are built into the product today.
Attendance
Biometric devices
Devices registered to each location by serial number.
On-site sync
XendOps Agent
Syncs punches from each site, with a live health widget on the dashboard.
Sign-in
Google sign-in
Google SSO or a password, chosen per company.
Messaging
WhatsApp, SMS & email
Messages to employees, groups or lists. Email goes out from your own mail server or Gmail.
Addresses
Google Places
Address autocomplete for locations and employees.
Data
Excel & PDF
Import employees and export every report.
Control
The right access for every role
Approval workflows
Set who approves leave, regularization and shift requests.
Roles & permissions
HR, payroll, managers and employees each see only what they need.
Attendance freeze
Freeze attendance at a date so payroll numbers stop moving.
Sign-in settings
Choose Google sign-in or passwords for your company.
Industries
Who runs on XendOps
FAQ
XendOps questions
Yes. EPF, ESI, professional tax (with slabs by location) and income tax are part of the payroll run, with EPF, ESI and income-tax reports.
See XendOps running in your company
See it on your own day: your classes, your shifts or your menu.